Course Overview
TOPIn this four-day, hands-on Adobe Acrobat Section 508 Accessibility BootCamp Training Course (a combination of the 2-Day Introduction & 2-Day Advanced courses), you become familiar and come into compliance with the federal governments ADA Section 508 accessibility regulations. The course will cover basic to advanced software features that are designed to help you meet those requirements.
This material is applicable to all recent versions of Microsoft Office and Adobe Acrobat Pro.
Students are expected to be familiar with Acrobat Pro already, as no time is allotted to review any basics of the applications.
Scheduled Classes
TOPWhat You'll Learn
TOPOutline
TOPDays 1 and 2 - Introduction Course
- PDF Accessibility Overview
Overview of Portable Document Format (PDF)
Determine the Accessibility Path for each PDF Document
Understanding the experience using a screen reader
Demonstrating the experience using the JAWS PDF reader
Start with an Accessible Document
Characteristics of Accessible PDF files
Adobe Acrobat and Adobe Reader Accessibility Features
Accessibility Features of Acrobat Pro DC
- Using the Acrobat Pro DC Accessibility Checker
Accessibility Checker (Full Check)
Additional Functional Validation Techniques
WCAG 2.0/WCAG 2.1 Mapping to PDF/UA
- Acrobat DC PDF Accessibility Repair Workflow
Setting up an Accessibility workspace in Acrobat
Step 1: Examine the PDF File
Determine if the Document has been Tagged
Step 2: Add Document Metadata including Document Title, Subject, Author, and Keywords
Set Initial View/Open Options
Step 3: Set the Document Language
Reading Order Tool
Tips for using the Reading Order Tool
Step 4: Add Tags to the Document using the Reading Order panel
Checking reading order in the Tags pane
Tags Pane
Edit Tags in the Tags pane
Adding properties to tags
Step 5: Examine and Repair the Tag Structure
Step 6: Tagging Lists
Step 7: Appropriately tagging tables
Using the Table Editor
Editing Table Tags
Adobe Acrobat Pro DC Accessibility Guide: Best Practices for PDF Accessibility
Step 8: Add Alternative Text
Add Alternate Text and Supplementary Information to Tags
Step 9: Use the Accessibility Checker to Evaluate the PDF File
Create Accessible Links
Add Bookmarks
- Create an Accessible Microsoft Word Document
Microsoft Word 2016 Accessibility Checker
Adding Metadata
Show or activate PDF Maker in Microsoft Word
Adobe Acrobat DC PDF Maker
View PDFMaker conversion settings
Convert the Word Document to Accessible PDF
Checking the Resulting PDF With Acrobat Pro DC
Other options for creating a tagged PDF
Repairs You Should Make in the Source File
Use Styles
Setting the outline level for styles
Columns
Lists
Tables
Links
Add Alternative Text
Repairs You Should Make in the PDF File
Use Acrobat Action Wizards to Streamline Repetitive Tasks
- Making PowerPoint and Excel Files Accessible
PDF Settings for Microsoft Office Applications
Adding Metadata
Controlling tag structure in PowerPoint
Setting tag order in PowerPoint
Creating a PDF file from PowerPoint
Creating a PDF file from Excel
- Create an Accessible PDF file from Adobe InDesign
Structuring content
Paragraph and Character Styles
Defining Export Tags
Controlling Reading Order
The Articles panel
The Layers panel
Object Export Options
Adding Alternate text
Working with Tables
Adding Links
Adding bookmarks
Exporting
Days 3 and 4 - Advanced Course
- Current PDF Standards
Section 508
WCAG 2.0/WCAG 2.1
HHS
PDF/UA
- Validation Tools
Acrobat Accessibility Checker
Acrobat Preflight Panel
PAC 3 Checker
- Reviewing Tag and Flow Order
Tag Order
Flow Order
- Exploring Autotag
Running Autotag on a PDF file
Where Autotag succeeds and fails
Fixing errors created in the Autotag process
Tag Title
- Combining Files and Inserting Pages
Inserting Pages
Dealing with tags of inserted content
Adjusting Tags after inserting pages
Combining multiple files
- Working with Tables
Dealing with merged cells
Defining Scope and Span for merged cells
Creating heading associations
Dealing with Merged Tables
Addressing Layout Tables
Getting Creative with Tables
Tags in Word
Tables that span multiple pages
Table Summaries
- Working with the Content Pane
Fixing disappearing elements
Artifacting Content
When Acrobat stops letting you tag content
- Working with Scanned Documents
Scan Quality
Editable Text vs. Searchable Image
Running Recognize Text
Tagging Content
Necessary Fixes
- Working with Forms
Form Field Auto Detection
Adding Form Fields
Adding Field Descriptions (tooltips)
Tagging Form Fields
Verifying Tab Order
- Miscellany
Working with Acronyms
Creating Table of Contents Links
Remediating Footnotes/Endnotes
Security and Accessibility
Adding Links to figures Draw link, choose Find Untagged Annotations in Tags pane, Tag
Embedding Fonts
Preflight Fixes
Nested Lists
- Advanced Accessibility in Microsoft Word
Working with Merged Cells In Tables
Working with Multiple Heading Levels in Tables
Working with Complex Tables
Artifacting Table Elements
Working with Text Boxes
- Accessibility in LiveCycle Designer (Optional)
Static vs. Dynamic Forms
Adding Metadata to a LiveCycle Form
Adding Labels for Form Controls (descriptive text)
Adding Alternative Text to images
Defining reading order and tab order
Working with Tables
Applying Proper Structure to a LiveCycle Form
Running the Accessibility Checker
- Advanced Accessibility in Adobe InDesign
Working with Merged Table Cells
Working with Multiple Table Headers
Working with Complex Tables
Achieving Proper Tag Structure in InDesign
Figures with Text
Converting InDesign Objects into Figures
Creating Forms in InDesign
Working with Footnotes
Working with Endnotes
Prerequisites
TOPStudents are expected to be familiar with Acrobat Pro already, as no time is allotted to review any basics of the applications.
They must have a good working knowledge of computers, operating systems, using a mouse, keyboard, standard menus and commands. They must be able to open, save, and close applications and files, as well as navigate to other folders, and they need a solid understanding of Microsoft Word, Excel, and PowerPoint.
It is highly recommended for students to have taken Acrobat Pro Introduction prior to attending this class. If students use InDesign, it is recommended that they take InDesign Introduction prior to this class.
Who Should Attend
TOPContent Creators
Writers
Editors
Desktop Publishers
Instructional Systems Designers
e-Learning and Web Developers
