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Acrobat Section 508 Accessibility Boot Camp

SS Course: 3000478

Course Overview


In this four-day, hands-on Adobe Acrobat Section 508 Accessibility BootCamp Training Course (a combination of the 2-Day Introduction & 2-Day Advanced courses), you become familiar and come into compliance with the federal governments ADA Section 508 accessibility regulations. The course will cover basic to advanced software features that are designed to help you meet those requirements.

This material is applicable to all recent versions of Microsoft Office and Adobe Acrobat Pro.

Students are expected to be familiar with Acrobat Pro already, as no time is allotted to review any basics of the applications.


Scheduled Classes


What You'll Learn



Viewing outline for:

Days 1 and 2 - Introduction Course

  1. PDF Accessibility Overview
    Overview of Portable Document Format (PDF)
    Determine the Accessibility Path for each PDF Document
    Understanding the experience using a screen reader
    Demonstrating the experience using the JAWS PDF reader
    Start with an Accessible Document
    Characteristics of Accessible PDF files
    Adobe Acrobat and Adobe Reader Accessibility Features
    Accessibility Features of Acrobat Pro DC
  1. Using the Acrobat Pro DC Accessibility Checker
    Accessibility Checker (Full Check)
    Additional Functional Validation Techniques
    WCAG 2.0/WCAG 2.1 Mapping to PDF/UA
  1. Acrobat DC PDF Accessibility Repair Workflow
    Setting up an Accessibility workspace in Acrobat
    Step 1: Examine the PDF File
    Determine if the Document has been Tagged
    Step 2: Add Document Metadata including Document Title, Subject, Author, and Keywords
    Set Initial View/Open Options
    Step 3: Set the Document Language
    Reading Order Tool
    Tips for using the Reading Order Tool
    Step 4: Add Tags to the Document using the Reading Order panel
    Checking reading order in the Tags pane
    Tags Pane
    Edit Tags in the Tags pane
    Adding properties to tags
    Step 5: Examine and Repair the Tag Structure
    Step 6: Tagging Lists
    Step 7: Appropriately tagging tables
    Using the Table Editor
    Editing Table Tags
    Adobe Acrobat Pro DC Accessibility Guide: Best Practices for PDF Accessibility
    Step 8: Add Alternative Text
    Add Alternate Text and Supplementary Information to Tags
    Step 9: Use the Accessibility Checker to Evaluate the PDF File
    Create Accessible Links
    Add Bookmarks
  1. Create an Accessible Microsoft Word Document
    Microsoft Word 2016 Accessibility Checker
    Adding Metadata
    Show or activate PDF Maker in Microsoft Word
    Adobe Acrobat DC PDF Maker
    View PDFMaker conversion settings
    Convert the Word Document to Accessible PDF
    Checking the Resulting PDF With Acrobat Pro DC
    Other options for creating a tagged PDF
    Repairs You Should Make in the Source File
    Use Styles
    Setting the outline level for styles
    Add Alternative Text
    Repairs You Should Make in the PDF File
    Use Acrobat Action Wizards to Streamline Repetitive Tasks
  1. Making PowerPoint and Excel Files Accessible
    PDF Settings for Microsoft Office Applications
    Adding Metadata
    Controlling tag structure in PowerPoint
    Setting tag order in PowerPoint
    Creating a PDF file from PowerPoint
    Creating a PDF file from Excel
  1. Create an Accessible PDF file from Adobe InDesign
    Structuring content
    Paragraph and Character Styles
    Defining Export Tags
    Controlling Reading Order
    The Articles panel
    The Layers panel
    Object Export Options
    Adding Alternate text
    Working with Tables
    Adding Links
    Adding bookmarks

Days 3 and 4 - Advanced Course

  1. Current PDF Standards
    Section 508
    WCAG 2.0/WCAG 2.1
  1. Validation Tools
    Acrobat Accessibility Checker
    Acrobat Preflight Panel
    PAC 3 Checker
  1. Reviewing Tag and Flow Order
    Tag Order
    Flow Order
  1. Exploring Autotag
    Running Autotag on a PDF file
    Where Autotag succeeds and fails
    Fixing errors created in the Autotag process
    Tag Title
  1. Combining Files and Inserting Pages
    Inserting Pages
    Dealing with tags of inserted content
    Adjusting Tags after inserting pages
    Combining multiple files
  1. Working with Tables
    Dealing with merged cells
    Defining Scope and Span for merged cells
    Creating heading associations
    Dealing with Merged Tables
    Addressing Layout Tables
    Getting Creative with Tables

    Tags in Word
    Tables that span multiple pages
    Table Summaries

  1. Working with the Content Pane
    Fixing disappearing elements
    Artifacting Content
    When Acrobat stops letting you tag content
  1. Working with Scanned Documents
    Scan Quality
    Editable Text vs. Searchable Image
    Running Recognize Text
    Tagging Content
    Necessary Fixes
  1. Working with Forms
    Form Field Auto Detection
    Adding Form Fields
    Adding Field Descriptions (tooltips)
    Tagging Form Fields
    Verifying Tab Order
  1. Miscellany
    Working with Acronyms
    Creating Table of Contents Links
    Remediating Footnotes/Endnotes
    Security and Accessibility
    Adding Links to figures Draw link, choose Find Untagged Annotations in Tags pane, Tag
    Embedding Fonts
    Preflight Fixes
    Nested Lists
  1. Advanced Accessibility in Microsoft Word
    Working with Merged Cells In Tables
    Working with Multiple Heading Levels in Tables
    Working with Complex Tables
    Artifacting Table Elements
    Working with Text Boxes
  1. Accessibility in LiveCycle Designer (Optional)
    Static vs. Dynamic Forms
    Adding Metadata to a LiveCycle Form
    Adding Labels for Form Controls (descriptive text)
    Adding Alternative Text to images
    Defining reading order and tab order
    Working with Tables
    Applying Proper Structure to a LiveCycle Form
    Running the Accessibility Checker
  1. Advanced Accessibility in Adobe InDesign
    Working with Merged Table Cells
    Working with Multiple Table Headers
    Working with Complex Tables
    Achieving Proper Tag Structure in InDesign
    Figures with Text
    Converting InDesign Objects into Figures
    Creating Forms in InDesign
    Working with Footnotes
    Working with Endnotes



Students are expected to be familiar with Acrobat Pro already, as no time is allotted to review any basics of the applications.

They must have a good working knowledge of computers, operating systems, using a mouse, keyboard, standard menus and commands. They must be able to open, save, and close applications and files, as well as navigate to other folders, and they need a solid understanding of Microsoft Word, Excel, and PowerPoint.

It is highly recommended for students to have taken Acrobat Pro Introduction prior to attending this class. If students use InDesign, it is recommended that they take InDesign Introduction prior to this class.

    Who Should Attend


    Content Creators
    Desktop Publishers
    Instructional Systems Designers
    e-Learning and Web Developers

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